Team Members Are Assessed as Part of the Conducting Post Project Reviews Activity True False
The projection monitoring and control process aims at tracking and reviewing the project and is undertaken from the initiation of the project to its closure. Various activities performed during this process assess if the projection is being run in accordance with the established plan. This process is based on the PMBOK framework. This means it is a proven practise that is applied widely in project management.
Monitoring and controlling a project facilitate identification of deviations that pose a threat to successful completion of the project. If deviations are not identified and addressed, they result in unplanned and undesired project outcomes. Thus, this process ensures that abnormalities are detected and acted upon early on to forbid their escalation, which may lead to major and costly issues.
When unplanned issues are eliminated, there is an assurance that the projection will exist completed on fourth dimension and that envisioned results will be achieved. At that place are several methods that are applied by project managers together with other key stakeholders to evaluate the project performance. Monitoring and evaluation consist 1 of these approaches and it should be undertaken regularly at different project phases. Doing that will make certain that issues that arise are recognized and addressed on time.
The objective of projection monitoring and control process is to:
- Maintain accurate and upwards-to-date information about the projection status and performance throughout the project lifecycle.
- Evaluate the actual functioning of a project versus the desire and planned performance.
- Offer project estimations and performance insights that can be used to update the schedule and budget.
- Decide if corrective or preventive measures are required.
- Assess the effectiveness of effected changes and provide data that supports forecasting at unlike phases.
Concerning the scope of this process, monitoring and command is applied to but not limited to managing and decision-making project works and risks, quality command measures, project performance in the entire lifecycle, controlling scheduling, and management of control of change throughout the projection'due south lifecycle.
The following activities are performed during project monitoring and control phase:
1. Administer Procurements
This activity ensures to monitor the vendor to make sure that their operation satisfied the requirements of the contract. Moreover, this activeness is used to make the required corrections and changes and to manage procurement relationships.
The project director evaluates the sales deliverables using procurement performance measurement. Administering of procurements is accomplished through different techniques including contract change control system. Also, the projection director refers to the contract, procurement documents, and functioning information during the administer procurements activeness.
ii. Command Quality
The aim of this activity is to assess and make a determination on whether the activities are meeting the quality standards that have been established. In doing then, the project manager makes sure that diverse projection operations and processes are implemented within the scope of project planning.
To attain this activity, the project manager relies on the quality management plan to identify the standards that have been established. These quality standards should exist conformed as well as achieved to ensure project success. The project manager needs to be keen to understanding customer expectations and making sure that they are satisfied by the cease product. The projection manager refers to the Quality Management Program to complete this activeness successfully.
iii. Control Costs
This activity is concerned with the supervision and direction of project expenses. At this stage, the project manager needs to set for financial risks that might occur. During this activity, the expenses that are needed at various payment stages are identified and controlled. Likewise, the projection manager makes sure to manage the project budget. This is vital in order to ensure the advisable utilise of finances and forbid shortfalls. As well, spending money on unplanned events is controlled to prevent using money that is allocated to other uses. A Cost Forecast document is prepared during this activity.
iv. Control Schedule
This activity seeks to monitor the status of dissimilar activities involved in a project. The activity as well concerns making necessary updates to the projection process and managing changes made to the schedule. By making comparisons between the scheduled baseline and projection progress, a project manager determines whether certain project activities are behind or ahead of the schedule. Following this, correction actions are planned to ensure effective management of changes to the planned schedule. This activeness eliminates the gamble of late delivery of a project.
The guiding principle in this activity is that changes ought not to just be reacted but they should also exist controlled proactively. Therefore, the projection manager should act promptly to forestall changes from influencing or affecting the whole projection schedule.
This includes preventing belatedly project delivery by planning appropriate corrective actions for activities that are behind schedule. Likewise, pending piece of work plans should be reprioritized and relevant stakeholders should also exist informed well-nigh the execution of planned work. During this activity, the project director refers to the Project Schedule.
five. Control Risks
In all projects, risks are always present a project manager should have the ability to mitigate those risks proactively and envision potential risks also. Effective methods for decision-making risks required in project management. Command risks activity concerns implementing risk response plans. It involves monitoring residual risks, identifying new risks, tracking identified risks, and assessing the effectiveness of hazard mitigation processes used during the projection.
The chance manager goes through the risk management programme to familiarize himself with the identified risks. This helps to come up with appropriate and effective risk response strategies. A central advantage of the control hazard activity is that it enhances stakeholders' efficiency to manage risks during the project lifecycle. Besides, this activity motivates stakeholders to drag their risk responses. The Risk Management Plan is consulted in this activity.
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6. Implement Risk Mitigation Program
This activity aims to actualize the measure outlined in the risk management plan. This includes exploring available opportunities, restructuring the workforce, using the latest technology, and developing chance barriers. During this action, the project team assesses the likelihood of unexpected happenings that can harm a projection.
This is followed by identifying the most advisable method for fugitive those events. Moreover, the project team goes ahead to implement planned actions that are aimed at reducing the effects of threats that are unavoidable. Collaboration with relevant agencies and companies is also initiated to share responsibilities regarding extremely risky activities. The Risk Response Strategy is referenced to undertake this activity finer.
7. Perform Integrated Change Command
This action focuses on measuring alter impact on project limitations. Changes relating to dissimilar parts of a project tin can exist requested particularly during the execution also equally monitoring and control phases. At that place is no need to implement all requested changes. Thus, this action is performed to accept or refuse changes based on an effective evaluation of their impacts.
All change or modification requests to baselines, deliverables, project documents, or project management plan are reviewed and either accepted or rejected based on their bear on on the project. A key benefit of performing integrated change command is that it permits the consideration of documented changes in an integrated approach while minimizing project risks.
These risks usually ascend from changes that are implemented without careful consideration of their touch on on the unabridged project. A Change Requests document is prepared in this activity. This document is forwarded to the project sponsor for review and approval.
8. Implement Change Requests
This activity aims to contain into the projection telescopic the change requests that have been approved. A project may neglect to deliver the desired outcome if approved changes are non integrated into the project scope. The project team performs tasks and activities that will actualize the canonical changes. Feedback on changes that take been done is provided. This is followed past an assessment of whether implemented changes were sufficient.
9. Monitor and Control Project Work
The aim of this activity is to runway and review too as report the project progress. This activity enables stakeholders to embrace the project's electric current status, schedule, upkeep, steps taken, and scope forecasts. Hither, the project manager looks for any deviations from project plans. Identified deviations are assessed and relevant cosmetic actions are executed to avoid unplanned outcomes. The output certificate in this activity is the Projection performance Reports.
x. Validate Project Deliverables
This activity concerns checking project deliverables to ascertain their correctness and completeness. The activeness helps to know whether they meet the set quality criteria. Thus, the project manager makes an assessment of the outcomes confronting the results projected in the plans. Likewise, all deliverables are reviewed to ensure they are satisfactory. The Projection Scope Statement is referenced during this activity.
Conclusion
Projection monitoring and control process helps to tract and review all metrics and tasks required to make sure that the authorized and canonical project is on time, inside budget, and on budget. Besides, the process ensures that the project work is carried out with minimal risks. Therefore, information technology is vital to master these activities and follow them appropriately to guarantee the achievement of the expected outcomes.
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Source: https://www.projectpractical.com/project-monitoring-and-control-process-10-key-activities/
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